THE FUNDAMENTAL PRINCIPLE OF OUR ACTIVITIES IS PRIVACY AND DATA PROTECTION
The privacy of individuals and the protection of personal data are fundamental human rights. We at the Faculty of Kinesiology have a duty to take care of the privacy of individuals whose personal data we process and store. We ensure the personal data are collected and processed only when necessary.
The Faculty of Kinesiology adheres to the following principles with the aim of protecting the privacy of its current, former and potential students, students of doctoral studies, our employees and external associates, users and visitors:
- We do not collect more information than is necessary;
- We do not use personal data for purposes other than those mentioned
- We do not keep personal data if it is no longer necessary;
- We never sell, borrow or distribute personal data;
- We do not send personal data to third parties without your knowledge;
- We do not use any automated decision processing and decision making or profiling;
- We do not transfer personal data outside the EU/EEA except for the purpose of fulfilling international agreements;
- We continuously ensure that personal data is stored safely.
If, after you have read them, you will have further questions about the protection of personal data or wish to exercise any of your rights in the protection of personal data, please contact our
Data Protection Officer
Igor Barlek, CIPP/E
The University of Zagreb Faculty of Kinesiology
The University of Zagreb Faculty of Kinesiology acts in relation to your personal data as our students of university and professional study programmes and postgraduate doctoral studies, our employees, professors, assistant professors, lecturers, external associates and users and visitors, in the role of controller which determines the purpose and methods of processing your personal data and takes care of ensuring all measures of your personal data security. The data controller of the processing of your personal data is:
The University of Zagreb Faculty of Kinesiology
Horvaćanski zavoj 15, HR-10000 Zagreb, Republic of Croatia
HOW AND WHAT DATA DO WE COLLECT?
When applying in study programmes and postgraduate doctoral studies
In accordance with the conditions of the call for application to study programmes, i.e. university studies and professional studies, applications are made through the National IT System of Applications to Higher Education Institutions (NISpVU) under the jurisdiction of the Agency for Science and Higher Education (AZVO) as data controller and CARNET as a data processor providing IT infrastructure. In the further application procedure, in addition to data obtained from the NISpVU, in addition to the requirements and criteria of the selection procedure prescribed by the Faculty Council and publicly available, we collect personal data of future students for the purpose of concluding a study contract, as well as data on health status for the purpose of preventing the occurrence of undesirable consequences on health as a vital interest of students.
In accordance with the conditions of the public call and the criteria for the ranking of applicants during the application procedure for postgraduate doctoral studies, personal data from CVs, data related to previous education and all other data necessary to prove the fulfilment of the criteria for concluding a study contract are directly collected.
For university studies and postgraduate doctoral studies, in accordance with our legal obligation, we collect students' photographies for the student cards.
Personal data of our study programmes students and postgraduate doctoral studies, employees, external associates and users and visitors
In accordance with the Act on Scientific Activity and Higher Education and subordinate legislation, the higher education and professional and scientific activities are carried out through our in the exercise of our public authority and, among others, we conduct the following data processings:
- records of the candidates applying within the study application procedures;
- records of students attending study programmes and postgraduate doctoral studies, as well as studies in special educational and scientific programmes and EU projects;
- records on the examination grades and other study obligations, student work, extracurricular activities and participation in competitions and professional and scientific achievements;
- records of issued documents on the completion of studies and acquired academic and professional titles and academic degrees;
- other records prescribed by law and subordinate legislation, implementing and general acts
and in doing so, it collects, processes and stores personal data:
- former and current employees of the Faculty of Kinesiology, professors, assistant professors, lecturers, assistants and external associates,
- current, former and potential students of our study programmes and postgraduate doctoral studies,
- members of the Faculty Council, the Dean's College and the Permanent Committees of the Faculty Council,
in accordance with the principles and retention periods set by the Act on Scientific Activity and Higher Education and the Archives and Archival Institutions Act and the related subordinate legislation and internal regulations.
Personal data of the data subjects are collected within the scientific and research activities and through the work of the Institute for Kinesiology for the purpose of scientific research, with previously obtained informed consent and fulfilling recognized ethical standards for scientific research and strict application of the Code of Ethics of the Faculty of Kinesiology, respecting the principle of inability to subsequently identify the data subjects.
The use of the library is also made available to external users, and during the use of library materials only personal identification document with photograph is taken for the purpose of identification without a storage of the personal data.
Based on legitimate interest, the Faculty of Kinesiology uses a video surveillance for the purpose of protecting the property and safety of students, employees, external associates and users and visitors. It monitors the acceptable area around and within the facility of the faculty, whose camera perimeters are clearly marked by visible privacy notices. Video surveillance recordings shall be stored for a maximum period of six months from the date of their occurrence.
Although you can use our website without providing any personal information, after contacting us through our e-mail addresses, the Faculty of Kinesiology collects information about you. Your personal data (your name, e-mail address) will be processed and stored so that we can contact you and respond to your request. The Faculty of Kinesiology will not share your personal data with any third party nor will it grant them access. The data will be used only for the purpose of further contacting and answering your inquiry. To use certain contents of our website you must register through your AAI@EduHr e-identity of the members of the academic and research community assigned by the host institution.
The Faculty of Kinesiology, through its own website, does not knowingly collect personal data of children under 16 years of age without the proper consent of the holders of parental responsibility. If you are under 16 years of age, please do not send us any personal information, including your name, address, phone number or e-mail address without the consent of your parents. In any case, where we realize that we have collected or received personal data from a child under 16 years of age, and without the consent of the holder of parental responsibility, we shall delete such data without delay. If you have information that data from a child under the age of 16 have come to us, please contact us on the firstname.lastname@example.org.
EXTERNAL DATA PROCESSORS
We provide access to your personal data to authorised external data processors for the purpose of data processing on behalf of the Faculty of Kinesiology on the basis of our explicit instructions and through concluded data processing agreements ensuring a high level of protection of personal data. Engaged business entities shall strictly respect the obligation of confidentiality in accordance with this policy and with the data processing agreements we have concluded in accordance with the GDPR obligations. In the framework of its activities, the Faculty of Kinesiology uses the services of data processors that process personal data of students of study programmes and postgraduate doctoral studies, our employees, professors, assistant professors, lecturers, external associates, users and visitors for the purpose of fulfilling legal obligations in the field of scientific activities and higher education and with the purpose of IT support, video surveillance systems maintenance, software solutions maintenance and safe storage and processing of documentation.
We exchange the data according to the legal obligations to public authorities such as the Ministry of Science and Education, the Agency for Science and Higher Education, CARNET and the University Computing Centre (SRCE).
Our website uses only the necessary cookies to ensure page functionality and does not collect any personal data by the cookies.
At any moment you are free to contact us for the purpose of:
- ACCESS to your personal data collected by the Faculty of Kinesiology,
- RECTIFICATION of your personal data that the Faculty of kinesiology has collected;
- DELETION of your personal data that the Faculty of kinesiology has collected;
- RESTRICTION of the processing of your personal data by the Faculty of Kinesiology,
- OBJECTION to the processing of your personal data by the Faculty of Kinesiology, or
- REQUEST for the copy of your personal data for the purpose of transfer to third party.
If you want to exercise any of the above rights, feel free to apply:
- by personal arrival on a working day in the period from 9am to 3pm at the Dean Office or
- by post to the address of the Faculty of Kinesiology or
- by e-mail to the email@example.com.
We shall respond to your request as soon as possible and no later than one month after receiving your request. If the secure confirmation of your identity is not possible, we will be free to request additional verification of your identity.
RIGHT TO LODGE A COMPLAINT WITH THE SUPERVISORY AUTHORITY
You may at any time lodge a complaint with the competent supervisory authority, in particular in the EU country where you have a habitual residence, place of employment or place of alleged infringement, if you consider that our processing of your personal data is not lawful. Direct contacts of the competent supervisory authority in the Republic of Croatia are:
CROATIAN PERSONAL DATA PROTECTION AGENCY (AZOP)
Selska cesta 136, 10 000 Zagreb, Republic of Croatia
Telefon: +385 1 4609 000 Fax: +385 1 4609 099